Section 51 PAIA Manual For nFold (Pty) Ltd
1. Definitions
“The Act” – Promotion of Access to Information Act No. 2 of 2000, including relevant regulations.
“Company” – nFold (Pty) Ltd, Registration No.
“Manual” – This document and any annexures, available at nFold’s premises and online.
“SAHRC” – South African Human Rights Commission.
“Information Officer” – The person designated to handle PAIA requests.
2. Introduction
This manual is compiled in terms of Section 51 of the Promotion of Access to Information Act (PAIA) and aims to assist individuals seeking access to records held by nFold (Pty) Ltd. It outlines the procedures and requirements to be followed and provides an overview of the records and applicable legislation.
For any assistance in understanding the manual or making a request, please contact the Information Officer.
3. Information required under section 51(1)(a) of the act
Name of Business: nFold (PTY) LTD
Contact Person (Information Officer): Carl Wilsnagh
Physical Address: 2 Candlewood Street, Weltvredenpark, Ext 24, 1907
Postal Address: 2 Candlewood Street, Weltvredenpark, Ext 24, 1907
Telephone: 010 597 0860
Website: www.nfold.com
E-mail: info@nfold.com
4. Description of guide referred to in section 10: section 51(1)(b)
A Guide compiled by the South African Human Rights Commission (SAHRC) under Section 10 of PAIA is available. It explains how to exercise rights under PAIA and is accessible in all official languages.
SAHRC Contact Details:
Physical Address: 29 Princess of Wales Terrace, cnr York and St. Andrews Street, Parktown
Postal Address: Private Bag 2700, Houghton, 2041
Website: www.sahrc.org.za
Email: info@sahrc.org.za
Complaints Email: complaints@sahrc.org.za
Telephone: +27 11 877 3600
For POPIA-related complaints:
Information Regulator Website: www.inforegulator.org.za
Email: enquiries@inforegulator.org.za
5. The latest notice in terms of section 52(2)
At this stage, no notice(s) has/have been published regarding categories of records automatically available without a request.
6. Records available in terms of other legislation: section 51(1)(d)
- Labour Relations Act 66 of 1995
- Employment Equity Act 55 of 1998
- Basic Conditions of Employment Act 75 of 1997
- Compensation for Occupational Injuries and Diseases Act 130 of 1993
- Companies Act 61 of 1973
- Unemployment Insurance Act 63 of 2001
- Value Added Tax Act 89 of 1991
- Income Tax Act 58 of 1962
- Skills Development Act 9 of 1999
- Protection of Personal Information Act No. 4 of 2013 (POPIA)
- Copyright Act No. 98 of 1978
- Trade Marks Act No. 194 of 1993
- Insolvency Act No. 24 of 1936
- Regional Services Councils Act No. 109 of 1985
- Skills Development Levies Act No. 9 of 1999
- Occupational Health and Safety Act No. 85 of 1993
7. Subjects and categories of records held by nFold (PTY) LTD: section 51(1)(e)
Administration:
- Operating licences
- Minutes of Board and Management meetings
- Internal policies and procedures
Human Resources:
- Personal information of employees (past/present)
- Employment contracts
- Disciplinary records and codes
- Leave and attendance records
- Training manuals and skills development records
- Salary and benefits records
- Employment equity plans and policies
Finance:
- Annual financial statements and management accounts
- Budgets and forecasts
- Tax returns and statutory submissions
- Bank records and payment schedules
- Invoices, receipts, and delivery notes
Operations and Commercial Records:
- Client database and correspondence
- Contracts and service level agreements
- Intellectual property documentation
- Insurance policies and schedules
- Sales and marketing materials
8. DETAIL ON HOW TO MAKE A REQUEST FOR ACCESS – SECTION 51(e)
Requests must be made using the prescribed Form 1. The requester should:
- Complete the form with sufficient detail to identify the requester and the record.
- Indicate preferred access method.
- Provide contact details within South Africa.
- Pay the required access fee.
- Submit the completed form to the Information Officer via post, email, or delivery.
Form 1 is attached at the end of this manual.
9. Processing of personal information (popia alignment)
Purpose of Processing:
- Client communications and quotations
- Service delivery and operational tracking
- Legal and statutory compliance
- Employee administration and training
- CRM and marketing activities
Data Subjects:
- Clients and prospective clients
- Employees and directors
- Contractors and service providers
Categories of Personal Information:
- Identity and contact details
- Financial and transactional data
- Employment and compliance records
- Legal and contract-related data
Recipients of Personal Information:
- Service providers (e.g. email, cloud, compliance)
- Legal and regulatory bodies
- Auditors and contracted administrators
Trans-Border Flows: Where applicable, information may be shared securely with international clients or processors with safeguards in place.
Security Safeguards:
- Data encryption and secure communication protocols
- Antivirus, firewalls, and access controls
- Secure disposal of physical records
- Confidentiality and non-disclosure agreements
10. Availability of the manual (section 51(3))
This manual is publicly available for inspection at the business premises of nFold and on the website: www.nfold.com
11. Inclusion of prescribed form 1
The prescribed request form (Form 1) is annexed to this manual and must be used for all formal access to information requests.
